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Position Summary: The Operations and Inventory Coordinator supports the delivery and continuous improvement of Career and Technical Education (CTE) programs within assigned departments in the Division of Advanced Technology and Public Service Careers. This position manages instructional laboratory operations, industry-standard equipment, inventory systems, procurement, and fleet resources to ensure students have access to safe, current, and fully operational learning environments that promote technical skill attainment, industry credential preparation, and workforce readiness. Working collaboratively with faculty, laboratory personnel, industry partners, and college departments, the position supports high-quality CTE instruction through effective management of instructional resources, implementation of industry standards, regulatory compliance, and continuous improvement of laboratory operations aligned with workforce needs. Essential Duties include:
Operations, Inventory, and Systems Management - Oversee and maintain inventory management and control systems for instructional tools, equipment, parts, supplies, materials, and fixed assets supporting instructional laboratories.
- Utilize service, parts, and inventory management software systems; recommend procedural improvements, training, and technology enhancements that improve instructional efficiency and laboratory operations.
- Establish and maintain procedures for ordering, receiving, logging, issuing, tracking, and auditing instructional inventory.
- Maintain appropriate stock levels that support uninterrupted laboratory instruction while ensuring cost-effective inventory management.
- Analyze inventory utilization and recommend improvements that enhance instructional effectiveness, student access to equipment, and continuous CTE program improvement.
Procurement and Accounting Coordination - Coordinate procurement of instructional equipment, tools, technology, vehicles, and supplies in accordance with College purchasing policies, approved budgets, and instructional priorities.
- Utilize integrated College systems for purchasing, accounts payable, inventory management, work orders, and time reporting.
- Accurately document procurement activities, inventory transactions, and expenditures supporting departmental budgeting, asset management, and Perkins accountability requirements.
Equipment, Vehicle, and Facility Oversight - Ensure instructional laboratories, service bays, tools, equipment, vehicles, and instructional resources are fully operational, properly maintained, and available to support hands-on student learning.
- Develop and maintain preventative maintenance, calibration, repair, and replacement schedules for instructional equipment and fleet assets.
- Monitor instructional vehicle utilization, mileage, condition, lifecycle, and fleet management data.
- Coordinate vehicle maintenance activities, including inspections, repairs, oil changes, tire rotations, and preventative maintenance to minimize disruption to instructional schedules.
- Report equipment malfunctions and coordinate timely corrective actions.
- Ensure service bays, laboratories, and storage areas meet ASE Education Foundation (formerly NATEF), OSHA, EPA, and College standards and are maintained in a safe, organized, and professional condition.
- Coordinate equipment and property disposition activities in accordance with College policies and procedures while maintaining accurate asset records.
Safety, Compliance, and Risk Management - Ensure compliance with OSHA, EPA, MSDS, hazardous materials, and other applicable safety requirements.
- Conduct regular laboratory safety inspections and implement corrective actions to mitigate hazards.
- Maintain documentation related to safety inspections, maintenance activities, regulatory compliance, and instructional equipment.
Staff Supervision and Support - Hire, train, schedule, and supervise part-time operational support staff and student employees assigned to instructional laboratories and tool crib operations.
- Provide training on inventory systems, laboratory procedures, safety requirements, customer service expectations, and departmental protocols.
Customer Service, Collaboration, and CTE Program Support - Support a professional customer-service environment that includes work orders, estimating, equipment requests, and coordination with faculty and College partners.
- Serve as liaison among faculty, laboratory staff, vendors, industry partners, facilities personnel, and College administrative departments to ensure instructional laboratories effectively support academic programs.
- Support faculty by ensuring timely availability of instructional tools, equipment, materials, and laboratory resources.
- Assist with implementation of emerging technologies, industry best practices, advisory committee recommendations, employer partnerships, and equipment donations that strengthen CTE program quality and workforce readiness.
Additional Responsibilities - Coordinate equipment donations from business and industry partners in accordance with College and WCC Foundation policies.
- Perform additional duties that directly support instructional laboratory operations, student technical skill attainment, continuous CTE program improvement, and departmental strategic goals.
- Utilize technology, including AI-enabled tools and software where appropriate, to support the effective performance of assigned duties, enhance productivity, improve communication and information management, support decision-making, and other responsibilities, while ensuring compliance with confidentiality requirements, institutional policies, procedures, and applicable regulations.
Hours/Schedule: - This is a full-time, on-campus position scheduled to work forty (40) hours per week, Monday through Friday, with occasional evenings and weekends as required to support instructional schedules, special events, student activities, and departmental operations. Regular on-campus attendance is required to ensure the effective operation of instructional laboratories, coordination of laboratory resources, supervision of staff, and direct support of Career and Technical Education (CTE) programs.
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