Executive Assistant
Mountain Pass Solutions
Administration
Ann Arbor, MI, USA
Posted on Jul 31, 2025
Are you an experienced executive assistant with a high attention to detail, who thrives in a fast-paced environment? If so, read on!
About Us
Arboretum Ventures is a healthcare-focused venture capital firm specializing in medical devices, diagnostics, life science tools, and tech-enabled care delivery. Founded in 2002 and headquartered in Ann Arbor, Michigan, we have raised $1 billion in capital across six investment funds to support a portfolio that is diverse in stage and geography. Our firm comprises 14 employees across administration, operations, and investment functions.
As an Executive Assistant, you will support two of the Managing Partners and be responsible for managing the essential tasks of scheduling meetings, booking travel, and email communications. This is a critical role to increase the Partners’ productivity and reduce their administrative burden.
Key Responsibilities
- Manage calendars for professional obligations and board meetings
- Coordinate complex travel arrangements and manage expense reports
- Monitor, screen, and organize incoming email communications
- Maintain an organized filing system for documentation and electronic files
- Uphold a strict level of discretion and confidentiality
About You
- Extensive experience as an Executive Assistant or equivalent administrative role
- Keen emphasis on precision and attention to detail
- Responsive, patient, and able to handle quick changes in priorities
- Personable and approachable with a pleasant, helpful demeanor
- High degree of proficiency across the entire MS Office suite and virtual platforms (Zoom, Microsoft Teams)
- Excellent written and verbal communication skills
- Bachelor’s degree