Promotional Materials Coordinator
Ann Arbor District Library
Ann Arbor, MI, USA
USD 21.26-24.61 / hour
Posted on Sep 24, 2025
Job Type
Full-time
Description
Job Title: Promotional Materials Coordinator
Department: Communications & Marketing
Supervisor: Communications & Marketing Manager
Hiring Range: $21.26 - $24.61/hr ($44,211 - $51,195/yr)
Union Position: Yes
Benefits: Yes
Hours: Full-time, including evening and weekend hours
Opening: September 23, 2025
Closing: October 7, 2025 at 8 pm
Applying: Please do not apply directly through Indeed.com. Instead, visit aadl.org/aboutus/employment to submit an application and optional cover letter/resume.
Position Summary
Under the direction of the Communications and Marketing Manager, the Promotional Materials Coordinator assists with the Library’s day-to-day marketing and promotional inventory and logistics needs across its five libraries and the Archives, Acquisitions, and Logistics Facility (AALF).
Essential Duties and Responsibilities include the following; other duties as assigned:
- Coordinate the flow of marketing and promotional materials through the Library’s entire supply chain.
- Maintain accurate and up-to-date inventory levels for all marketing and promotional materials, and maintain physical storage spaces in AADL facilities for these materials.
- Order, ship, track, and oversee inventory levels for general marketing and promotional materials, including but not limited to: event brochures, bookmarks, pamphlets, posters, promotional stickers, pinback buttons, and office supplies.
- Assist in the physical execution of AADL promotional efforts, including but not limited to: putting up promotional posters, coordinating promotional display screens, display stands, public materials areas, and assorted signage.
- Assist with the coordination of print and promotional materials for AADL’s Summer Game, including but not limited to coordinating print supplies, stickers, lawn signs, and Summer Game prize inventory.
- Assist in the coordination of AADL’s fan group, Byte Club, including but not limited to, mailing materials, handling t-shirts, and ordering and tracking inventory on promotional materials.
- Assist in the production and packaging of materials to be used by Library staff for off-site tabling and marketing appearances.
- Assist with the coordination of AADL’s various promotional projects, like its sticker vending machine and the AADL mascot.
- Communicate with AADL staff, patrons, and Summer Game players via email and phone related to marketing and promotional materials, and Summer Game prize-related issues.
- The position is expected to work occasional evenings and weekends.
Requirements
Minimum Qualifications include:
- Bachelor’s degree from a four-year college or university; or related experience and/or training; or equivalent combination of education and experience.
- Demonstrated experience coordinating logistics and inventory for a high volume of materials.
- Strong organizational skills, including the ability to handle multiple tasks while maintaining strong attention to detail.
- Must be flexible and willing to work in situations with multiple deadlines.
- Customer service experience in-person, on the phone, and/or through email.
- Strong public service commitment and positive attitude.
- Ability to collaborate with Library staff throughout the organization.
- Ability to work independently and as part of a team with accuracy and attention to detail.
Preferred Qualifications include:
- Experience coordinating logistics and inventory in the marketing or promotions space.
- Some marketing or promotions background.
- Familiarity with the Ann Arbor District Library and its various forms of marketing and promotions.
Salary Description
$21.26 - $24.61/hr